8 Essential Questions to Ask Your Wedding Caterer


One of the most memorable parts of your special wedding day will be the food that was served. It can also be one of the major expenses for your dream wedding. Choosing a caterer is a crucial part of the entire wedding planning process because it has the potential to make or break your big day. Before you commit to any specific catering company or put a deposit down for your wedding, be sure to go through the following questions to make sure that you are getting the best and least expensive option possible.

1. What is the total cost?
You want to be clear on the total cost of the catering so that there are not any surprises when you get the final bill. Also find out if any mandatory gratuity is automatically added onto your bill for the servers.

2. Is there any deposit required up front?
If you have to put down a deposit, which is fairly typical for catering companies, find out the exact amount. Also, find out what happens if the catering company backs out of the contract and how you could have your deposit returned. You do not want to be stuck paying for services that you are never able to receive.

3. How many weddings has the company catered in the past three years?
It is important that the catering company you choose has a strong track record of excellent recommendations. If other people are not saying positive things about this company, you may want to find another option before it is too late. Also, if the company does not have an established record of handling events of your size, then this may be a sign that they are not fully prepared to handle the demands of catering your wedding reception. According to Caribbean Caterers, make sure that you are very clear on the number of guests that will need to be served to be sure that the caterer can accommodate an event of your size.

4. Will the catering company require any special access to the venue in order to set up?
If the catering company is bringing its own cooking and serving equipment, you may need to coordinate with your reception venue for them to get early access to the food preparation area. Find out how much time they need and when they plan on arriving.

5. Are they able to accommodate any changes to the menu before the actual wedding?
Make sure that you know the deadline by which you must submit any changes to your menu. This will give you an idea of when all your food decisions must be final to be incorporated into the ultimate menu.

6. Do they provide vegan and vegetarian options for guests with dietary restrictions?
Your guests may indicate on their R.S.V.P. notes that they have special dietary restrictions. Find out from the caterer how they handle potential allergies or other food restrictions.

7. Is the company going to be catering any other events on the same day as your wedding?
This is absolutely essential information to have in advance. You want to make sure that your catering company is not double booked and is able to devote specific resources to making your day a hit. If there are other events the same day as your wedding, you may want to consider getting another catering company. They may not have sufficient staff to handle all of the food preparation and serving without delay.

8. Who is the main point of contact for the wedding day?
The catering company should provide you with the name and phone number of a specific contact person for your event. This person should be able to answer all of your questions and also be available on your wedding day to make sure that all of the catering goes as smoothly as possible.