7 Important Questions to Ask Before Renting Technology Equipment


Hiring equipment is an affordable and easy way to access technology at the convenience of the user. Whether for a corporate or individual need, technical hiring is the way to go. Purchase of the equipment has its perks. The owner enjoys easy access and all round use. However, maintenance and operation costs supersede these benefits. It is for this reason that technology equipment rental services exist.

It is crucial for every customer to consider some factors before settling on a rental service. Below is a checklist of questions to always ask before acquiring a service.

1- Does the Rental Company have the Proper Documents?

Proper documentation is critical in guaranteeing the quality of services offered. Businesses are required to acquire licenses to warrant their accreditation. As a customer, a premises’ license speaks volumes on the facilities and standards. It is also an essential addition to ensure that workers in the service have workers compensation plans in cases of equipment installation to avoid liabilities on the customer.

Insurance documents are essential to protect the customer in cases of damages. If proper care is not accorded to the devices, then break downs and losses become inevitable. Insurance ensures that the client is not charged for the damages.

2- What is the Cost of Renting?

For every client, the renting cost is an important consideration. Some services offer a rental package depending on the customer’s need. For customers on a tight budget, scouting around is a considerable option to get an affordable quote. This activity also exposes the client to the different option available in the market. For instance, there are different projectors in today’s market built-in with unique features. It is possible to find some rental services equipped with the latest technology, while others are still holding on to conventional devices.

3- What is the Company Policy?

As required, every rental service operates on a specified system that dictates on terms and conditions. For every client, learning about the conditions given by the company is prudent knowledge to guide the customer on what equipment to hire. It also dictates on the return policy and the do’s and don’ts of every piece of equipment.

4- Do They Deliver?

Delivery of equipment comes in handy for cumbersome and bulk devices. This service also heaves the customer from burdens of getting a vehicle that can accommodate the equipment. Different care is given to different equipment, and this is best handled by the rental service. In other instances, installation is offered as a complementary service. The provider becomes responsible for delivering the equipment to the client, thereby eliminates costs of drayage fees and hefty shipping. This also means that the rental company is also responsible for collecting the equipment after use.

5- What are the Packages?

As stated earlier, some companies offer their services in the form of packages. These packages are targeted to provide pocket-friendly cost and to ensure the customer’s needs are met. Inquiring on the package guides the client on what to acquire. It is essential to always get a quote on the different packages to assess on which is better.

6- Do They Offer 24-Hour Service?

Although this may not seem a situation warranting an emergency, it is vital to inquire on whether the rental service is available round the clock. This ensures on availability in cases of a technical malfunction that requires expert attention. In other instances, the service companies provide personnel to accompany the equipment.

7- What Brands do They Sell?

In the technical world, brand names dictate on the quality of the technology. Presently different products are being introduced in the market that is of poor quality. It is essential for every customer always to consider reputable brands whose services are well known. Counterfeit items can cost the client as they might lead to power surges or other damages.

Overall, proper research is best in guiding a client on the kind of service offered. It also guides the client in the different equipment provided and any additional service. It is, however, important to consider pros and cons of buying or renting any equipment before settling on a preferable option. For short term services, renting equipment is an affordable and reliable means